Vulcan Industry and Mining Company
6th Floor Quad Alpha Centrum, 125 Pioneer, Mandaluyong City
Tel (632) 631-5139: Fax (632) 631-3880
Notice of the Annual Meeting of Shareholders
For all VIMC shareholders:
Annual shareholder meeting (“ASM” or “meeting”) from Vulcan Industry and Mining Company (the “Company”) on Friday, October 14, 2022 at 2:00 pm Via remote connectionwith the following agenda:
1. Call to order
2. Proof of notification and confirmation of quorum
3. Approval of the minutes of the annual meeting of shareholders held on November 8, 2021
4. Approval of the annual report and audited financial statements for the year ending December 31, 2021
5. Approval of the actions/decisions of the Board of Directors and Management from November 8, 2021 until October 14, 2022
6. Chairman/President’s Report
a. Amendment of Articles of Association (name change, head office address change, and increase in the number of directors)
B. Increasing the authorized capital (from 4,4,000,000,000,000 Philippine Pesos to 12,000,000,000,000 Pesos)
c. business development plan
7. Election of board members for the next term 2022-2023
8. Appointment of Sycip Gorres Velayo & Co. as an external auditor
9. Other matters
For the purposes of the meeting, shareholders registered as of August 30, 2022 are entitled to notify and vote on the meeting.
In light of the current circumstances and in support of the measures to prevent the spread of COVID-19, there will be no physical meeting. Shareholders may only attend and participate in the meeting by telecommuting. Shareholders who intend to attend by teleconference are required to complete the registration form and submit it with the required documents to [email protected] On or before October 9, 2022. The link through which to access the meeting will be sent to the registered shareholder’s email address. Shareholders may vote electronically in my absence, are subject to validation procedures. Please refer to Appendix A of the Information Statement for instructions on remote participation.
If you are unable to join the virtual meeting but would like to vote on items on the agenda, you can designate the chair as your proxy with specific voting instructions to be scheduled. Duly completed power of attorney forms must be submitted by e-mail to the office of the Company Secretary at [email protected] For inspection, validation and registration on or before October 9, 2022. The Agent Verification Committee will check, check and verify the adequacy of the proxy forms received. We enclose a registration/power of attorney form for your convenience.
By registering to participate in the Virtual Meeting, the Shareholder or an agent or representative of the Shareholder consents to the Company and its service providers to process their sensitive personal information needed to verify their identity and authority. A shareholder who does not comply with the registration requirements will not be able to participate in the default ASM.
Contributors (or their agents) whose registration has been verified may: (a) watch the webcast of the meeting, (b) vote on agenda items using the online poll that will be sent to them; and (c) send their questions, comments or suggestions on agenda items during the meeting via e-mail to [email protected] With the subject line “ASM Question/Comment”. Shareholders who will participate in the meeting are encouraged to send in their questions, comments and suggestions prior to the meeting. Relevant questions about the agenda items will be read by the coordinator and answered by the relevant officials during the meeting.
The Final Information Statement (20-IS), management report, audited financial statements, quarterly report as of June 30, 2022, and other ASGM-related documents can be accessed through any of the following:
1) Go to the Vulcan Industrial & Mining Corporation website via this link: https://www.vulcanminingcorp.com/
2) Go to the PSE EDGE portal via https://edge.pse.com.ph/
3) Request a copy by sending an email to [email protected]
For inquiries related to ASM, you can send an email to [email protected] Or contact the Office of the Company Secretary at +632 8631 5139. For account update or concerns regarding your equity stakes, please contact our transfer agent, Professional Stock & Transfer, Inc. On the phone. Numbers +63-2-86874053 or via email directly at [email protected].
September 20, 2022.